CONSTITUTION AND BYLAWS OF HEART OF AMERICA RELOCATION

Article I – Name

The name of the Organization is Heart of America Relocation Council (hereinafter referred to as the “Organization”).

Article II – Purpose

The main purpose for which this non-profit organization is formed is to provide a local forum to share information and ideas regarding employee relocation policies and practices. Through regular meetings and informal contacts, member companies discuss common interests and problems, review trends in the relocation industry, disseminate general information regarding relocations, and develop area-specific relocation programs which will benefit all members. The Organization is a not for profit organization under the provisions of IRS Sec. 501 (c)(6).

Article III – Membership

There shall be two types of memberships in the Organization: Corporate Membership and Service Membership.

Membership in the organization shall be open to all companies that are regularly engaged in the  relocation of their employees and interested in furthering the study and solution of the problems encountered by relocated employees and their employers or organizations whose primary business activity is any type of relocation service, directly.  Real estate brokerage firms must have a full time real estate relocation staff to be eligible for Service Membership.

Application for membership shall be made online and submitted to the Board of Directors for approval.

Article IV– Membership Transfers

Individual membership is transferable from one person to another within a given company, providing the dues have been paid by the company.

Article V – Non-Solicitation Policy

HARC meetings are conducted in a solicitation-free environment. They are educational forums providing an opportunity to network with your peers, share ideas and information. Because solicitation of corporate business at our functions is prohibited, a member will be able to make helpful contacts in a non-selling, non-competitive environment.

Article VI – Dues & Sponsorship

Annual membership dues of the Organization shall be payable on a calendar year basis as of January 1 and end December 31. Annual dues and Sponsorships shall be determined by a majority of the Board of Directors.  Corporate membership dues are waived yearly.

Article VII – Organization

Section 1 – Board of Directors

The governing body of the Organization shall be known the Board of Directors, authorized to handle all policy matters of the Organization. The Board of Directors shall consist of seven (7) members, not less than two (2) of which shall be corporate members. To be eligible as a Director, an individual must be a Member in good standing. The Board of Directors shall conduct the business of the Organization and review all applications for membership. A majority of the Board of Directors constitutes a quorum to transact business.

Section 2 – Officers

Officers of the Organization shall be President, Vice President, Treasurer/Secretary represented by corporate and service members. It is the Board of Directors intention to have a minimum of two (2) corporate members as officers of the organization.

Section 3 – Term of Office Limitation

Each Officer shall serve for a maximum of two years until the appropriate Annual Meeting election or until their successor is elected.

Each Director shall serve for a maximum of three years until the appropriate Annual Meeting election or until their successor is elected. Directors are allowed to serve consecutive terms.

Section 4 - Elections

Election of the Board of Directors shall be conducted at the final meeting every year. The Board of Directors will elect Officers of the Organization from among the elected Board of Directors.

Each Corporate membership and each Service membership who are present at the final meeting will be entitled to one vote.

Section 5 - Vacancies

The President shall, with the approval of the Board of Directors, appoint a member qualified to hold office to fill any interim vacancy.

Section 6 – Officers’ Duties

The duties of the Officers shall be such as their titles indicate by general usage and may be assigned to them by a majority vote of the Directors at all meetings of the Board of Directors.

President –

Duties Include:

• 1. Create meeting descriptions
• 2. Maintain Linked pages/updates
• 3. Reach out to potential new companies/contacts for membership

Vice President

Duties Include:

• 1.  Speaker/panel hospitality (airfare, hotel booking, transportation)
• 2.  Speaker/panel gifts
• 3.  Reach out to potential new companies/contacts for membership

Treasurer /Secretary

Duties Include:

• 1.  Handle all monies and checkbook
• 2.  Financial report at each meeting
• 3.  Yearly filing of IRS tax forms
• 4.  Retrieve payments/late payments
• 5.  Take minutes at each meeting and send out along with Treasurers Report

Program Chairman

Duties Include:

• 1.  Meeting Location Suggestions
• a.       Contract Booking
• b.       Meeting Room Set Up
• c.       Menu Selection
• 2.    Speaker dinner
• 3.  Coordinate with President/Website Chairman on Save the Date
• 4.  Audio/Visual for Meeting

Meeting Chairman

Duties Include:

1.  Meeting Day - Check In & Badges

• 3.  Handouts/Surveys
• 4.  CRP Applications
• 5.  Send attendance list to ERC for credits

Communication Chairman

Duties Include:

• 1.  Website Updates, Save the Dates, Registrations
• 2.  Monitor: info@Harc.org
• a.       Oversee web inquiries and forward as necessary
• b.       Website chairman to respond
• 3.  Send out membership renewals
• 4.  Send our information to other regional groups
• 5.  Current information as to HARC Meetings and Events
• 6.  Directory Updates

Sponsorship Chairman

Duties Include:

• 1.  Recruiting Sponsors
• 2.  Retrieve Logos and send to Web Chair
• 3.  Create ideas for marketing the Sponsors
• 4.  Create posters and web scroll and meeting ideas.

Article VIII – Committees

The President may appoint such committees, in addition to as deemed appropriate, with the approval of the Board of Directors. At least one member of the Board of Directors shall be appointed to each committee.

Article IX– Meetings

Meetings will be held at such frequency, place and hour as determined by the Board of Directors. All meeting specifics regarding length, content and fees will be determined by the Board of Directors.

Special meetings of the members may be called either by the President, Board of Directors, or by a majority of the voting members.

Article X - Rules of Order

Robert's Rules of Order, latest edition, shall be recognized as the authority governing the meetings of the Organization in all instances wherein its provisions do not conflict with these bylaws.

Article XI – Amendments

These Bylaws may be altered, amended, or repealed at any regular or special meeting of the Organization with the approval of two-thirds of the members in good standing present to pass. However, written notice of the meeting and of the proposed changes have been emailed to each member of the Organization at least 10 (ten) days previous to the date of said meeting.

Article XI – Dissolution

The Organization may only be dissolved by a majority approval of two-thirds of the members in good standing present at a meeting specially called for this purpose.

Upon the dissolution or winding up of the affairs of HARC, after providing for the payment of all obligations, any remaining assets shall be distributed to any federally recognized non-profit organization, subject to approval by the Board of Directors.

Article XII - Fiscal and Elective Year

The fiscal and elective year of the Corporation shall be from January 1 through December 31 inclusive.

Updated March 2019